Administration Jobs Sydney


Position purpose

To provide administrative support for the Employer. You will have various duties and responsibilities. This will provide an opportunity for the Employer to apply his/her theoretical knowledge to practical workbased activities.





Main tasks

Core objectives include:

• Maintaining a clean and enjoyable working environment.
• Handling external or internal communication or management systems.
• Allocate trade work and issue work orders to appointed subcontractors in allocated work area.
• Managing clerical or other administrative staff.
• Escalate queries to appropriate senior staff if unable to assist.

Other Duties

• Telephone/reception input as required.
• Job specific filing, emailing and faxing.
• Provide all necessary office support to the team.
• Assist senior administrative staff as directed, to analyse, rectify & resubmit rejected invoices for the area as received from the client.
• Attends meetings when requested.
• Attends regular meetings as scheduled.
• Prepares clear, professional reports for presentation & discussion at meetings, when requested.

Required Qualities
  • Professional approach.
  • Ability to work under pressure.
  •  Organisational and time management skills.
  • Excellent attention to detail.
  • COVID-19 compliancy
Desired Competencies

• Analytical thinking.
• Initiative.
• Business awareness.
• Tenacity.
• Strategic thinking.
• Positive approach to change.



• Degree level (desirable) or, Formal qualifications


relevant commercial or practical experience, or specific experience with certain computer programmes – ensure not to overlap with Knowledge or Other sections below.

Skills & Competencies

• Customer service focused: committed to providing exceptional customer service across all channels – written, phone and face to face.
• Communication: the ability to communicate clearly and concisely, varying communication style depending upon the audience. Able to follow instructions & ask questions when uncertain of information or process.
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.
• Commerciality: ability to apply knowledge in a practical, commercial manner.
• Teamwork: willingness to assist and support others as required and get on with team members.
• Time management/organisation: accomplish objectives effectively within time frame given, and carry out administrative duties within portfolio in an efficient and timely manner. Able to set own work priorities & use initiative when required.

Personal Attributes

• Professional approach when dealing with clients in person and on the telephone (essential).
• Well presented and well spoken.
• Confident manner (essential).
• Positive approach to change (essential).


• Basic knowledge of MS Office: Outlook, Word, Excel.
• Minimum typing speed 45 wpm.

This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job related tasks requested by management and as necessitated by the development of this role and the development of the business.